Board Member Remote Voting

When it is about board member remote voting, the basic rule is that any action approved by a majority vote of all participants in an ordinary or special meeting (and exempting abstentions) is valid. This is true unless an administrative code regulation or by-law requires otherwise.

If your board has an procedure for remote voting that is particular that you must review it to ensure the process is properly followed. If you decide to allow remote voting, you must make sure that quorum is met and the board management software allows for an unsecure, transparent and accurate vote.

In the past the time a board would vote to approve a motion they would orally use ballots distributed in advance or record the results using a roll call. However, with the advances in technology and the need to conduct meetings remotely, it is sensible to use the power of virtual voting that enables members to express their decisions quickly. The MeetingPulse platform, for example allows members to vote remotely and can be accessed on any device connected to the internet. It is also simple to use and offers enterprise-level protection.

Whatever method your board decides to adopt the best way to make sure that all members feel confident in their decision making is to make them feel involved during discussions. This will increase engagement and ensure that everyone’s voice is heard, reducing the possibility of a member challenging the final decisions.

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